Finance Administrator / Finance Assistant

  • Permanent
  • London SE1
  • IT Consultancy
  • AAE
  • swxFINA528

Finance Administrator, Finance Admin Assistance for retail software organisation, based in lovely offices in London Bridge.  

Finance Administration Assistant responsible for invoicing and help to perform a variety of administrative and financial tasks and further support to our Finance team.

The Finance Admin Assistant will work closely with the Finance team. This role contributes to the success of the Group by ensuring that the financial aspects of the assigned entities is managed to the highest possible standard. In the achievement of this, the Financial Admin Assistant will be responsible for:


  • Ensure where require client purchase orders are in place so invoices can be issued.
  • Interpretation and understanding of client contracts to ensure accurate sales set up, review of customer PO accuracy, customer contract conditions, VAT requirements, etc.
  • Preparing and issue AR invoices for Milestone and Time and Expenses projects for the Group in Kimble. This includes uploading the information into clients’ portals.
  • Preparing and issue AR invoices for non-group UK entities when required.
  • Maintain client invoicing portals.
  • Gain understanding of preparation, approval, and dispatch of fixed Invoices.

Kimble (Time & Expenses) and Jira (project admin)

  • Be the first point of contact for Kimble (Time & Expenses system) users.
  • Monitoring, tracking, and replying to ticket raised by users.
  • Manage all aspects of the Jira ticket process including:
    • Creation of new users and changes to existing users.
    • Checking and ordering new licenses for Salesforce.
    • Reset passwords for new and existing users.
    • Resolve timesheet and login issues in Kimble.
    • Ensuring employees timely submission and approval of timesheets.
    • Closing engagements
    • General housekeeping including archiving of closed projects and other ad hoc administrative tasks.
    • Employee expense review, approve and upload.
    • Mark employee expense payment in Kimble.
    • Close Period Management.

 Other Administrative tasks

  • Updates of monthly exchange rates in Fathom (Forecasting) and Kimble (T&E).
  • Maintain project related records, including updating contracts and maintaining audit tracker.
  • Update of global compliance calendar.
  • Update and review filing structure.
  • Other clerical, accounting, Kimble administrative tasks.
  • Be responsible for other ad-hoc duties where needed.

Education and Experience:

  • Candidates with an aptitude for numerical work, data entry and administration, and excellent customer service.
  • The successful applicant would ideally come from a bookkeeping role or initiation with professional accounting qualification (AAT, ACCA, CIMA) seeking the next step in the career within an IT retail Group.
  • Prior commercial experience in an accounting based/related commercial finance department and strong understanding of the relevant accounting principles.
  • Demonstrable IT skills including competency in Microsoft Office, particularly Excel. Experience in the use of accounting packages (Preferably Xero or similar)
  • Practical accounting experience particularly with large multi-year contracts in an international setting with exposure to foreign exchange would be an advantage.

If you’re interested in this opportunity, please email your latest CV, or call James for more information.

This advert was posted by Staffworx Limited – a UK based recruitment consultancy supporting the global E-commerce, software & consulting sectors. 

Staffworx operate a referral scheme of £500 or new iPad for each successfully referred candidate, if you know of someone suitable please forward for consideration


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